NAVMC 1710.10 — Child And Youth Programs (cyp) Records Management Protocol

NAVMC 1710.10 governs practices, procedures, and guidance for managing Child and Youth Programs records and documentation.

Search NAVMC 1710.10

• Publication number: NAVMC 1710.10
• Title: CHILD AND YOUTH PROGRAMS (CYP) RECORDS MANAGEMENT PROTOCOL
• Date: 26 Nov 2024
• Proponent: 01000 Military Personnel
• Status: New

View NAVMC 1710.10 on armypubs.army.mil

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It addresses document maintenance, policy and guidance documents, program and participant records, and records for professionals, providers, volunteers, and contractors. It requires specified retention, destruction, access, correction, certification, and forms-management practices.

Topics covered

• Child and Youth Programs records
• Program records
• Participant records
• Family Child Care provider records
• Volunteer records
• Contractor records
• Forms management

Questions and answers

How long are CYP program records kept?

Serve as accountability for internal operations and are destroyed after 3 years. (paragraph 3)

How should errors in CYP records be corrected?

A line is drawn through the entry, ensuring inaccurate information is still legible. (paragraph 1)

What must happen after a correction is made to a record?

The correct information is inserted, dated, and initialed by the person handling the document. (paragraph 1)

Can erroneous information be blacked out or covered with whiteout?

Erroneous information is not obliterated or otherwise altered after the original entry by blacking out with marker, using whiteout, or writing over an entry. (paragraph 1)

Where are CYP professional records maintained?

The Local Human Resources Office (HRO) maintains CYP Professional records in the approved electronic management system, PeopleSoft. (paragraph 5)

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