COMDTINST M7042.1 — Title 46 Shipping, User Fee Collection Policies And Procedures

COMDTINST M7042.1 governs Coast Guard procedures for receiving, securing, documenting, depositing, and reconciling user fee collections.

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  • Publication number: COMDTINST M7042.1
  • Title: TITLE 46 SHIPPING, USER FEE COLLECTION POLICIES AND PROCEDURES
  • Date: 8/20/1999
  • Proponent: CG-84

View COMDTINST M7042.1 on armypubs.army.mil

The publication covers collection centers, regional examination centers, vessel documentation, pollution funds, boat registration, and overseas inspection units. It requires internal controls for safeguarding collections, reconciling services and daily collections, and maintaining accountability.

Applies to: These procedures apply to all of the user fee collection sites.

Topics covered

  • User fee collections
  • Collection center controls
  • Payment verification
  • Deposit preparation
  • Service reconciliation
  • Cash register requirements
  • Audit checklists

Questions and answers

Who may physically handle money collected at a Coast Guard collection center?

After receiving funds from the mariner (walk-in) or the mail clerk (mail-in), the physical handling of all money collected shall be limited to the primary cashier or, in their absence, the alternate.

What payment methods does the Coast Guard accept for user fees at Regional Examination Centers?

The Coast Guard will accept cash, check, money order, or bank draft for the payment of user fees. (paragraph 1-2)

Does the Coast Guard make change for cash user fee payments?

Cash will only be accepted in the exact amount of the user fee. The USCG is not required to make change. (paragraph 1-2)

How old can a check be before a Regional Examination Center must reject it?

The REC must not accept check dates more than four months old because Nations Bank will not accept stale dated checks. (paragraph 2)

What happens if a check has no signature and the customer is unavailable?

If the customer is not available, reject the payment and send the application package back to the vessel owner. (paragraph 5)

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