COMDTINST 1080.10J — Coast Guard Military Human Resource Record (cgmhrr) System

COMDTINST 1080.10J governs Coast Guard policy for the CGMHRR and OMPF System and military personnel records.

Search COMDTINST 1080.10J

• Publication number: COMDTINST 1080.10J
• Title: COAST GUARD MILITARY HUMAN RESOURCE RECORD (CGMHRR) SYSTEM
• Date: 12/4/2022
• Proponent: CG-1334

View COMDTINST 1080.10J on armypubs.army.mil

---

The publication covers the CGMHRR and OMPF system, folder management, access and disclosure, records retention, and program roles. It requires annual and PCS-related OMPF reviews, electronic records management, and controlled access based on official need.

Applies to: This policy applies to active duty and reserve officers and enlisted personnel.

Topics covered

• CGMHRR and OMPF system
• OMPF access and disclosure
• Military personnel record folders
• iPERMS access
• Personally identifiable information
• OMPF reviews
• Electronic records storage

Questions and answers

When is the OMPF established?

The OMPF will be established at each accession point for AD and SELRES. (paragraph 7)

How often are OMPF reviews required?

OMPF reviews will be required annually and upon PCS departure and arrival at member’s unit. (paragraph 7)

What identification is required for CGMHRR/OMPF access?

CGMHRR/OMPF access may be granted to persons/officials who can verify their identity through positive identification utilizing: military or government ID cards, government or state issued driver’s license, or other valid forms of documentation which establish the identity and purpose for whom access has been granted.

When can access to member records be granted?

The ORC-ACMs are responsible for granting access to member records based on an official need to know and when related to the fulfillment of official duties.

What happens if CGMHRR/OMPF permanent documents are purged without authorization?

Purging any permanent documents without authorization is unlawful.

Ask Reggie.Bot a question about COMDTINST 1080.10J