YOKOTAABI33-301 — Enterprise Information Management Sharepoint

YOKOTAABI33-301 governs Yokota Air Base’s Enterprise Information Management SharePoint environment, processes, and information controls.

Search YOKOTAABI33-301

• Publication number: YOKOTAABI33-301
• Title: ENTERPRISE INFORMATION MANAGEMENT SHAREPOINT
• Date: 2022-06-10

View YOKOTAABI33-301 on armypubs.army.mil

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It establishes a standardized electronic collaborative workplace and addresses SharePoint capabilities, classifications, PII, CUI, records, and notice banners. It requires controls for access, training, scanning, safeguarding, and administrative privileges.

Applies to: It applies to the 374th Airlift Wing (374 AW), mission partners, military, civilian, contractors, and local nationals who utilize Yokota’s EIM-SharePoint environment.

Topics covered

• EIM SharePoint environment
• Personally Identifiable Information
• Controlled Unclassified Information
• SharePoint classifications
• SharePoint access permissions
• Notice and Consent Banners

Questions and answers

What type of information is not authorized on YAB EIM SharePoint?

PII is not authorized on YAB EIM SharePoint. (paragraph 4)

What PII access restriction does YOKOTAABI33-301 establish?

Access to documents containing PII should never be given to groups of individuals unless each person has an official YOKOTAABI33-301 10 JUNE 2022 7 need to know the information to perform their job. (paragraph 4)

How often must the Yokota SharePoint site be scanned?

At minimum, monthly scans of the Yokota SharePoint site are required by AFI 33332, paragraph 2.8.3. (paragraph 4)

What happens if unprotected PII is found during a SharePoint scan?

If unprotected PII data is discovered during the scan, safeguard PII; then, submit a collective PII breach report in accordance with AFI 33-332 PII Breach Reporting Guidelines. (paragraph 4)

Is CUI authorized on YAB EIM SharePoint?

CUI is not authorized on YAB EIM SharePoint. (paragraph 5)

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