WRIGHTPATTERSONAFBI36-202 governs processing procedures and guidance for the Voluntary Leave Transfer Program.
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It covers leave applications, donations, timecards, leave accrual, medical emergencies, holidays, case closure, and prescribed forms. It requires mandatory compliance, medical documentation, approval procedures, and timely reporting and recordkeeping.
Applies to: This publication establishes processing procedures & guidance regarding the Voluntary Leave Transfer Program, of all civilian personnel employees serviced by the Civilian Personnel Flight.
A medical emergency is defined as a medical condition of an employee or an immediate family member of such employee that is likely to require an employee’s absence from duty for a prolonged period of time, and will result in a substantial loss of income to the employee because of the unavailability of paid leave for a minimum of 24 work hours; or 30% of the biweekly work hours scheduled for part-time employees. (paragraph 2)
To meet eligibility for the program an applicant's emergency must exhaust all of his/her own annual leave, sick leave, compensatory time, credit hours and show they will be in a nonpay status for 24 working hours (30% of biweekly scheduled hours for part-time employees).
Medical documentation required for the Voluntary Leave Transfer Program must be a statement signed by the physician certifying the diagnosis, prognosis, the beginning and expected ending dates of the medical emergency; including the approximate frequency of absences when the nature of the emergency requires intermittent or temporary absences. (paragraph 2)
In order to remain in the leave transfer program a new written medical statement signed by the physician must be submitted every 90 days, to verify the continuing hardship; as well as to determine the number of donated hours the employee will need.
Formal solicitation for annual leave donations is initiated by the recipient's supervisor, but only after official notification from 88 MSS/DPCZB that the application has been approved. (paragraph 3)