USAFAI36-3542 governs the assigning and processing of formal grades at the United States Air Force Academy.
View USAFAI36-3542 on armypubs.army.mil
It assigns grade-processing duties to Academy offices and departments and establishes procedures for pass/fail and graded courses. It requires reporting, verification, signatures, grade-change processing, and safeguards for grade information.
Applies to: It applies to all United States Air Force Academy (USAFA) activities involved with formal grading and requires collecting and maintaining information protected by the Privacy Act of 1974, as authorized by Title 10, United States Code 903.
The ultimate responsibility for assigning letter grades (or changes to them) at the mid-semester report and at the end of a course belongs to the Department Head of the appropriate academic departments or Deputy Director of Athletic Programs (HQ USAFA/ADP). (paragraph 1)
Ensure that final grades are not released to cadets prior to the publication of the final course grade report and that the predicted and actual grade distributions are NOT released to cadets. (paragraph 1)
Pre-registered courses, such as Airmanship courses, automatically assign a "P" grade. Failures and incompletes are assigned by exception. (paragraph 2)
Grade changes to the final course grade report are authorized until the Department Head or HQ USAFA/ADP has signed the report. (paragraph 2)
Any grade changes that become necessary after completing final course grade reports, with the exception of "I" grades, should be sent to HQ USAFA/DFRR as soon as possible so that all products associated with a grade change (i.e. transcripts, APSs, GPAs and Honor Lists) can be updated. (paragraph 2)