USAFAI36-3540 governs the authorities, membership, and operating procedures of the United States Air Force Academy Board.
View USAFAI36-3540 on armypubs.army.mil
It addresses the Board’s role in Course of Instruction, admissions, cadet performance, eligibility, retention, and merit matters. It establishes voting, quorum, recusal, confidentiality, advisory, and consent requirements.
All members are appointed by the Superintendent (HQ USAFA/CC) and must be in the grade of colonel or above (or civilian equivalent). (paragraph 2)
The Academy Board meets in person, via electronic means, or a combination of the two at the discretion of the HQ USAFA/CC. A standing committee or any member of the Academy Board may submit items for consideration by the Board. The senior member present will preside. (paragraph 3)
A majority of the voting members constitutes a quorum, and each voting member present has one vote on any issue. Voting is by secret ballot, and a majority decides any issue put to a vote. In a tie, the presiding officer has one additional vote. (paragraph 3)
If a voting member will not be present, s/he may join the meeting through a teleconference and may cast a vote through proxy with a Trusted Agent (i.e., Executive Officer to the Dean (DFXO)). (paragraph 3)
No member of the Academy Board may take part in the deliberation or vote on a cadet case or admission in which he/she has an adversarial relationship or conflict of interest with the individual cadet or case being considered. In this context, an adversarial relationship or conflict of interest must stem from a personal involvement in the case as opposed to a professional one. Members of the Academy Board have an affirmative duty to recuse themselves to comply with this guidance. (paragraph 3)