ROBINSAFBI33-322 governs the Robins AFB, GA Records Management Program/Plan, including training, inspections, engagement rules, and file naming.
View ROBINSAFBI33-322 on armypubs.army.mil
It sets duties for Commanders/Directors, Records Inventory Managers, Office Records Managers, and users. It requires training, records reviews, approved storage locations, access controls, and standardized electronic file names.
Applies to: This instruction is the Installation Commander Records Management Plan for Robins AFB, GA.
The Commander/Director is authorized to designate a Records Inventory Manager (RIM). (paragraph 2)
RM initial training is to be completed within 90 days of assignment to duty. (paragraph 3)
Records will not be maintained on SharePoint or organizational shared drives. SharePoint is designed to “share” the documents or information. Organizational shared drives can be used for working documents and/or templates. Just remember once a document is signed or project completed, the documents are moved to the official ERM folder and removed from the shared drive. Records will not be maintained on personal equipment or personal drives. (paragraph 5)
Electronic records must be maintained in the official Robins ERM or approved IT systems. (paragraph 5)
File names, which include the full server name, shall not exceed 256 characters. (paragraph 5)