HOI65-3 clarifies policy and prescribes procedures for funding visits by foreign officials and US civic relations events.
View HOI65-3 on armypubs.army.mil
It covers engagement plans, payment methods, certifying officials and paying agents, gifts and mementos, and ORF inventories. It requires approvals, reconciliations, financial accountings, and inventory controls for official representation funds.
Applies to: It applies to organizational elements of the Headquarters Air Force (HAF).
A HAF organization with recurring ORF requests submits an annual engagement plan and proposed budget as an electronic staff summary sheet (e-SSS) package for approval(s) by 31 July of each year. (paragraph 2)
IAW AFI 65-603, all ORF requests must fully justify the expenditure of official funds. (paragraph 4)
Expenditures of E&EE and ORF must be reconciled to the approved E&EE or ORF request and a full accounting of funds expended for the final review and completion of financial procedures to close the subject account. (paragraph 2)
Paying agents who receive orders issued from SAF/AAR must submit a complete accounting of funds as soon as possible but no later than 30 days after the completion of the event.
Further delegation of authority to present ORF gifts and/or mementos from the HAF Gift Locker is not authorized without the prior approval from SAF/AA. (paragraph 5)