HOI33-10 — Suspense And Control Of Congressional And White House Correspondence

HOI33-10 governs the suspense and control of Congressional and White House correspondence within the Secretariat and Air Staff.

Search HOI33-10

  • Publication number: HOI33-10
  • Title: SUSPENSE AND CONTROL OF CONGRESSIONAL AND WHITE HOUSE CORRESPONDENCE
  • Date: 2003-12-16

View HOI33-10 on armypubs.army.mil

HOI33-10 covers inquiry time limitations, action officer duties, direct inquiries, reply preparation, and direct replies. It requires timely, factual, responsive, and coordinated proposed replies, with specified routing, review, signature, and response timelines.

Applies to: It applies to all elements of the Secretariat and the Air Staff.

Topics covered

  • Congressional inquiries
  • White House correspondence
  • Inquiry suspense dates
  • Privacy Act releases
  • Direct inquiry handling
  • Reply preparation
  • Reply signature levels
  • Correspondence control

Questions and answers

How long may a coordinating office hold a Congressional or executive inquiry response?

Any coordinating office should not hold responses for more than two working days. (paragraph 2)

What must an action officer do if a response may miss its suspense date?

If there is a problem meeting the suspense, the Secretariat or Air Staff action officer must notify, no later than 48 hours from suspense date, the SAF/LL or SAF/FMBL action officer so they may prepare an interim reply. (paragraph 2)

When must a directly received Congressional or executive inquiry be forwarded?

Forward the inquiry to SAF/LL or SAF/FMBL within 24 hours. (paragraph 2)

What are the requirements for a proposed reply to a Congressional or executive inquiry?

Each proposed reply to a Congressional or executive inquiry must be timely, factual, and responsive. (paragraph 8)

Who should sign a memorandum transmitting a proposed reply?

After coordination (paragraphs 5 and 6), each memorandum transmitting a proposed reply should be signed by: (1) An officer, colonel or above; or, (2) A civilian official, GS-15 or above. (paragraph 8)

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