DODI4525.8_AFSUP_WRIGHTPATTERSONAFBSUP — Dod Official Mail Management

DODI4525.8_AFSUP_WRIGHTPATTERSONAFBSUP governs the Wright-Patterson AFB Official Mail Program and official mail procedures.

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  • Publication number: DODI4525.8_AFSUP_WRIGHTPATTERSONAFBSUP
  • Title: DOD OFFICIAL MAIL MANAGEMENT
  • Date: 2019-08-14

View DODI4525.8_AFSUP_WRIGHTPATTERSONAFBSUP on armypubs.army.mil

It establishes policies for timely, economical delivery and efficient management of official mail at Wright-Patterson AFB. It includes requirements for USPS mail design, postal expenses, funding documents, account reconciliation, mail delivery, and metered postage.

Applies to: This supplement applies to all organizations serviced by the Wright-Patterson AFB Base Information Transfer System (BITS).

Topics covered

  • Official mail procedures
  • Postal expense reimbursement
  • Next day mail funding
  • USPS mail design requirements
  • Postal account reconciliation
  • Government-owned metering equipment
  • Mail forwarding and delivery
  • Spoiled meter postage

Questions and answers

When must organizations reimburse postal expenses?

All organizations not directly subordinate to Aeronautical Systems Center (ASC) shall reimburse for all postal expenses exceeding $500.00 annually.

What funding document is required before requesting next day mail services?

All Wright-Patterson AFB organizations using any type of next day mail services through the Official Mail Center (OMC) must provide a funding document to 88 CG/SCF before requesting use of these services.

Can organizations purchase USPS stamps or next day mail services through a funding vehicle?

Organizations serviced through the Wright-Patterson Official Mail Program (WP-OMP) shall not purchase USPS stamps or next day mail services via any funding vehicle to include the Government Purchase Card (GPC).

When must WP-OMP USPS accounts be reconciled?

Monthly reconciliation on all WP-OMP USPS accounts shall be complete not-later-than the 7th working day of each month for the preceding months expenses.

How long does the Official Mail Center deliver mail after an office reorganization or symbol change?

The OMC will deliver mail to offices for a full year after a reorganization/change of office symbol occurs.

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