DAVISMONTHANAFBVA33-332 — Personally Identifiable Information (PII)

DAVISMONTHANAFBVA33-332 governs the protection and transmission of personally identifiable information by email.

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• Publication number: DAVISMONTHANAFBVA33-332
• Title: Personally Identifiable Information (PII)
• Date: 2018-06-01

View DAVISMONTHANAFBVA33-332 on armypubs.army.mil

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It defines personally identifiable information and distinguishes non-sensitive PII, sensitive PII, and sensitive information. It requires caution in transmission, restricts personal email use, and addresses encryption, need-to-know access, and SAFE file exchange.

Topics covered

• Personally identifiable information
• Sensitive PII
• Email transmission
• Privacy Act information
• DoD PKI encryption
• Safe Access File Exchange

Questions and answers

What is personally identifiable information?

PII is any information that can be used to distinguish or trace someone’s identity.

Can PII be sent to a personal email address?

Sending PII to a personal e-mail address is strictly prohibited.

When can sensitive PII be sent to distribution lists or organizational email addresses?

Do not send sensitive PII protected under the Privacy Act (PA) (including attachments) to distribution lists, group or organizational email addresses unless each member of the list, group or organizational box has an official need to know and the email is encrypted.

What should be done when there is uncertainty about sending sensitive PII?

When in doubt, send encrypted only to individual accounts.

What alternative does SAFE provide for sending files?

Safe Access File Exchange (SAFE) is designed to provide users an alternative way to send files other than email.

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