59MDWI51-601 governs the receiving, processing, accounting, and management of financial grants and gifts designated for the 59th Medical Wing.
View 59MDWI51-601 on armypubs.army.mil
It covers personnel responsibilities and procedures for gifts, grants, travel-related offers, tangible property, education, and training events. The instruction requires legal and command review, documentation, coordination, accounting, and approval processes.
Applies to: This instruction is applicable to all personnel assigned or attached to the 59 MDW.
Shall NOT solicit gifts or grants of money or property from private individuals, private or commercial enterprises, non-profit organizations, or non-federal entities. Responding to an announcement or invitation to apply for resources which is open to DoD members (e.g. submitting a formal competitive re search grant application) is not solicitation and is authorized. (paragraph 1)
Must refer all proffers of gifts packages and letters to the 59 MDW Resource Management Office (building 4550, 59 MDW/SGARB) to process for legal and command review and approval. (paragraph 1)
Must NOT accept gratuities (e.g., free meals) while attending education and training events on official temporary duty (TDY) unless that meal is reflected on TDY orders as part of registration or per diem and NOT claimed on travel voucher. (paragraph 1)
For regulatory compliance, all PIs are required to file a research protocol with the Clinical Research Division that includes an annual progress report as well as a status of proffered services and/or supplies. (paragraph 1)
When processing a gift offering “in-kind” must be to 59 MDW/SGARB 30 days prior to travel to ensure enough time for proper coordination. (paragraph 2)