58SOWI33-1 — SharePoint On line guidance

58SOWI33-1 governs guidance and procedures for the 58 Special Operations Wing SharePoint Online environment.

Search 58SOWI33-1

  • Publication number: 58SOWI33-1
  • Title: SharePoint On line guidance
  • Date: 2022-12-21

View 58SOWI33-1 on armypubs.army.mil

It identifies customer groups, administrator and Site Owner duties, access controls, site administration, and content requirements. It also establishes limits on official records stored in SharePoint Online and requires records management under the applicable plan.

Applies to: This instruction implements guidance and procedures for the 58 Special Operations Wing (SOW) SharePoint Online environment and applies to all units that utilize the 58 SOW SharePoint Site Collections.

Topics covered

  • SharePoint site collection administration
  • Site Owner permissions
  • Privacy Act information scans
  • SharePoint content reviews
  • SharePoint Designer authorization
  • Unit site content requirements
  • Official records storage

Questions and answers

Who can be a SharePoint Site Collection Administrator?

Only 58 SOW/CSC personnel are authorized to be Site Collection Administrators. (paragraph 2)

What training is required before a Site Owner gets Full Control Permissions?

Will complete training provided by the 58 SOW Knowledge Management Office or CBTs mandated by the Knowledge Management Office before being granted Full Control Permissions. (paragraph 2)

How often must Site Owners scan for Privacy Act Information?

Will conduct monthly scans for any Privacy Act Information. (paragraph 2)

How often must Site Owners review site and workspace content?

Shall conduct content review of their respective sites and workspaces once every 180 days. (paragraph 2)

Is Microsoft SharePoint Designer authorized for Site Owners or end users?

Microsoft SharePoint Designer is not authorized for Site Owners or End users. (paragraph 3)

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