ARMY DIR 2020-12 — Department Of Defense Enterprise Email Trusted Agents
ARMY DIR 2020-12 governs Army procedures for appointing Trusted Agents and searching journaled NIPRNET DEE email.
- Publication number: ARMY DIR 2020-12
- Title: DEPARTMENT OF DEFENSE ENTERPRISE EMAIL TRUSTED AGENTS
- Date: 10/14/2020
- Proponent: CIO/G-6
- Status: ACTIVE
View ARMY DIR 2020-12 on armypubs.army.mil
Related publications
The publication covers Trusted Agent nominations, appointments, revocations, recertification, legal review, search requests, and recordkeeping. It requires designated officials to manage access, approvals, notifications, and search records.
Applies to: This directive applies to the Regular Army, Army National Guard/Army National Guard of the United States, and U.S. Army Reserve.
Topics covered
- Trusted Agent nominations
- Trusted Agent appointments
- Appointment revocation
- NIPR journaled email searches
- Legal review and approval
- Search request routing
- Search recordkeeping
Questions and answers
Who must appoint Trusted Agents to access Army NIPR journaled email accounts?
Beginning 1 January 2020, the Army must appoint Trusted Agents (TAs) to access Army NIPR journaled email accounts. (paragraph 1)
How many primary and alternate Trusted Agents must activities nominate?
Effective immediately, principal officials (or those designated by the principal official) of activities identified in paragraph 4 of Army Directive 2020-12 (Department of Defense Enterprise Email Trusted Agents) will submit nominations of 2 primary and 2 alternate TAs by forwarding nominations to the Army Appointing Official for DEE TAs at usarmy.pentagon.hqda-cio-g-6.mbx.policy-inbox@mail.mil. (paragraph 3)
What documents must Trusted Agent nominations include?
Nominations must include: (1) two fully completed DD 2875 forms (System Authorization Access Request) signed by the nominee and the nominating official (2) an unsigned, but otherwise complete, appointment memorandum (A sample memorandum is included in this enclosure.) (paragraph 3)
What grade is required for a Trusted Agent?
TAs must be military or civilian employees with a minimum grade of CPT or GS-12. (paragraph 3)
What training must Trusted Agents complete after appointment?
Successfully complete, within 30 days of appointment, the Records Management Training Course and Privacy Act Training in the Army Learning Enclosure 2 Management System and provide certificates of completion of the training to the Appointing Official. (paragraph 3)